Death Certificate – Apply Online | Download Application Form | Check Status

By | December 8, 2016

Death Certificate– Death Certificate is a document issued by Government to the nearest relatives of the deceased person. It states the Date, Time, Place and Cause of death. A certificate which is proof of death of person. In India, it is essential to register the death with the authority of concerned state. On registration, a certificate declaring all the information related to the death is issued to the family of deceased person. It is legal proof of one’s death, whenever he is required to prove the date, time and establish the fact of Death to relieve the family members  from the legal complications and getting legal heir.
In India, on occurrence of every death, it is essential to inform the competent authority about the death. Every person is legally bound to register every death under the prescribed act. On registration of death, a certificate will be issued to informant. Urban Local Bodies are assigned by Government to ensure registration and distribution of Death Certificate. It is mandatory proof for relieving person from his obligations.

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Why do we need to obtain Death Certificate-

Death Certificate is provided to citizens by Government confirming and verifying the place of death.

Importance of Death Registration

Death Registration is essential for economic and Social development. Death and Birth Registration helps the Government in framing  policies like Death Rate for expansion of Medical and Health Services. It is also important for government to analyze population of country, life expectancy.

  1. In case proof of death is required to relieve the deceased person from legal, social and financial obligation.
  2. To close the statutory obligations and settle the inheritance of property to successors.
  3. To Calculate Death Rate
  4. To avail benefits of Life Insurance Policy and other financial schemes, in case death is due to accident, illness and same is covered under Insurance scheme. It is proof for family members to collect Insurance and other security benefits.
  5. Death Certificate  contains the data like Date, Time and Place of death. So, if proof of time and date of death is required in court of law.
  6. To relieve deceased person from employment, Voters List, Ration Card and Pension Schemes.
  7. Death records are used in Medical Research and for immediate control measures for infectious and dangerous diseases.

Eligibility/ Who can Apply-

It is the Duty of the person in-charge or specified below to give information of the death to Registrar within prescribed time. Information can be given either orally or written.

  • In case death take place in a house- Head of the Household or nearest relative of head of house or oldest person in family
  • In respect of death in Hospital, Health Center, Maternity or Nursing Home- Medical Officer in charge or any officer authorized by him.
  • Death occur in Jail- Jailor in-charge
  • In respect of death in Hostel, Dharamshala, Maternity, Nursing Home- Person In-charge thereof
  • In respect of any dead body found deserted in public place- Headman or other Corresponding officer of village in case of village and officer in charge of Local Police Station elsewhere.

Procedure To Apply For Death Certificate-

Death Certificate is a legal proof of declaration of one’s death. Death regarding information like Date and Day of death is mentioned in it. Now a days, Death Certificate is essential to dispose off obligation of deceased person or for many more reasons. To get the Death Certificate, Registration of Death is required. Death can be register by any family member or person in charge where death has occurred. Registration shall be made within the specfied time period  i.e. 21 days from date of occurrence of death, to get the Certificate.
Registrar of Birth and Death is the authority appointed by Government which records the Death in his Register as per “Registration of Births and Deaths Act 1969”  and issue Death Certificate to applicant.

Procedure of submission of applications and issuance of certificate is as follows-

Step 1 – Inform to the Registrar for occurrence of Death
First step is to intimate the competent authority within 21 days of Death by submit application form or application in prescribed format . In case of delayed registration i.e. Registrar is not informed within 21 days of event, late fee will be charged from applicant.

Provision/ Formalities to be done in case of Late Registration

If registration is not made within 21 days of occurrence of Death or submission of application for registration after 21 days of event called Late Registration. In this case, applicant have to submit documents and pay late fee.

Provision of late fee registration is as-

If Information is given to Registrar after 21 days but within 30 days of occurrence- Any death of which information is given to the Registrar after the expiry of the period but within thirty days of its occurrence, shall be registered on payment of a late fee of rupee two.

For registration after 30 days but within one year, Written permission of issuing authority need to be taken and along with this, production of an affidavit made before a notary public or prescribed authority.

After one year of occurrence- For registration of event after one year of its occurrence, an order of executive magistrate is required with late fee of Rs. 10/-.

Step- 2– Apply/ Register for the Certificate.

Step- 3– Collect the Certificate from the office of Competent Authority.

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How to Apply For Death Certificate –

For registering of death, informant has to fill up the Form No. 2 in prescribed form.  Form is available in the offices of Local Bodies or issuing authority. Form is available online also. Furthermore, various evidence documents are also required. The list of enclosures need to affix with aforesaid form . On submission of application, applicant have to pay the prescribed fee. On the successful registration, certificate will be issued after stipulated time period.

Documents Required For Death Certificate-

While applying for the certificate, informant shall visit to the office of Registrar of Birth and Death to inform regarding the death. For this, application and information may be given on plain paper.
For the information relating to deceased person like Full name of deceased, Name of father/ Husband, Age, Religion, Nationality, Permanent Residential Address, Date, Time and Place of Death, Marital Status, Cause of Death etc. following documents need to produce before the Municipal Authority/ Registrar.

To register death, in addition to application form, various related documents required to affix.

Check List of Requisite Documents is as follows

  1. Application on Plain paper requesting for such certificate.
  2. Proof of Death of person i.e. Death report from hospital in respect of whom certificate is required
  3. Aadhar Number and any one of Identity proof PAN/Passport/Copy of Ration Card/ Driving License/Voters Card/ Other Identity Card.
  4. Affidavit in prescribed performa specifying date, place and time of death of person.

Fee Details For Death Certificate-

Registration can be made even after 21 days of death. For this, along with above requirements late fee will also charged from him. Upon the payment of fee, certificate will be issued to him.

Provision related to fee is as

  • If the informant has applied within the stipulated time period i.e. 21 days, no fee will be charged for issuance of Death Certificate.
  • If application is made after 21 days but within 30 days- Rs. 2/- as fee will be charged.
  • On Submission of application after 30 days but within 1 year- Fee amount is Rs. 5/-
  • After 1 year of death, applicant have to pay Rs. 10/- as fee for issuance of Death Certificate.

Generally, this fee structure is adopted by Government for the service provided. Although, it can be vary from state to state.

Time Period– Time frame of processing of application depends on State Government.

Validity– Death Certificate is permanent in nature.

Registrations Types of Death Certificate-

The Registration of Birth & Death  Act,1969 has provided the Statutory authority at Central and State Level. To control the activities
National Level- Registrar General of India.

1. State Level– Chief Registrar
Chief Registrar is person appointed by State Government for carrying into execution the provision and rules of the Act.

2. District Level– District Registrar
State Government appoint District Registrar for each revenue district to discharge the activities as per direction of Chief Registrar.

3. Local Area– Registrar
Registrar is appointed by State Government for each local area which is responsible for birth and death within the jurisdiction of municipality, Panchayat or other Local Authority.

Legal Framework of Death Certificate-

“Registration of Births and Deaths Act 1969 ”  is  framed by Government of India for registration of Death. It contains rules, regulations, provision regarding death registration.  Every Death shall be register with the Registrar of Birth and Death of concerned State/UT within 21 days of its occurrence. Registrar is the person appointed by Central Government for the purpose of registration.

The applicability of “Registration of Births & Deaths Act 1969” has made the Registration of Death compulsory all over the India. Act provides regulations for registration of births and deaths or matters connected within. Death means disappearances of all evidences of life.

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